Office 365 Groups

What are Office 365 Groups?

Office 365 Groups are groups of both internal and external colleagues as well as a collection of resources that differ based on your requirements. The basis of an Office 365 Group is a SharePoint Site Collection. Office 365 Groups connect regular SharePoint groups with collaboration tools like Planner or OneNote. You can create Office 365 Groups with Outlook, Planner, Yammer, Teams, Stream, SharePoint, Admin Center and our Collaboration Manager 365. In the following we will take a look at how Office 365 Groups are created with Outlook, Teams, Admin Center, SharePoint and the Collaboration Manager.

Create Office 365 Groups with Outlook

If your conversations happen primarily per email, Outlook should be preferred to create Office 365 Groups. Outlook provides a mailbox for the Group where emails are shown with all the responses. Your Office 365 Group also includes a SharePoint Document library integrated into Outlook, a shared calendar and OneNote as well as a complete SharePoint Site Collection.

Create Office 365 Groups with Teams

You should create Office 365 Groups with Teams if your conversations happen primarily per live chat and online meetings. Teams provides live chatrooms where you can create channels to split conversations on specific topics. Meetings support both audio and video with the chat being saved. Chatbots are also a possible addition.

Create Office 365 Groups with the Admin Center

You can create an Office 365 Group through the Admin Center and add other tools later.

Create Office 365 Groups with SharePoint

If you are already using SharePoint, you can create an Office 365 Group through SharePoint and add other tools, like Planner, later.

Create Office 365 Groups with Collaboration Manager

Creating Office 365 Groups is also possible using our Collaboration Manager App for SharePoint. You can simply create an Office 365 Group by choosing O365 Group as a Content Type and filling in the form. You even have the option of migrating it directly to Microsoft Teams.

Tools included in Office 365 Groups

Office 365 Groups mostly include the same tools, Office 365 Groups created by Yammer are currently an exception. Outlook mailbox and calendar for managing meetings and events, a fully functional SharePoint Site Collection, Teams Chat if the Office 365 Group is private and has less than 600 users, Planner for managing tasks, OneNote for keeping notes and if the Office 365 Group is created by Outlook or Teams an integrated Document Library. An Office 365 Group created with Yammer doesn’t include Teams Chat, an integrated Document library or Outlook.

Office 365 Group Visibility

When creating an Office 365 Group there are a few things to keep in mind. For example, there are two different visibility options available: public and private. In public Office 365 Groups everyone in your company has access to the content and any colleague can join. If the visibility is set to private, only the members of the Office 365 Group can see the content and only the owner can invite other members.

The default visibility is based on the tool used to create the Office 365 Group but can be set while creating. Outlook apps, Planner and Yammer create public Office 365 Groups, while Outlook on the web, SharePoint, Stream and Teams create private Office 365 Groups.

Default Permission Groups

There are three different default permission groups. Owners are like moderators. They can add and remove members, delete Chats and change Office 365 Group settings like description and name. Members can see all the content and can invite Guests but can’t change settings. Guests are external colleagues and have the same permissions as Members. You can of course add your own permission group and configure the permissions for each one.

Provision Office 365 Groups

There are two ways of provisioning Office 365 Groups. Office 365 Groups are “open” per default. Therefore, all members can create new Office 365 Groups. The other option is “controlled” which means that only a security group can create new Office 365 Groups. Controlled provisioning is especially helpful to keep an overview of the created Office 365 Groups.

Manage Office 365 Groups

To manage Groups, you can use the Microsoft 365 Admin Center, Microsoft Azure, Collaboration Manager or PowerShell. In the Admin Center you can change the general settings of the Office 365 Group like name and description and add members and owners to an existing Office 365 Group.

Deleting an Office 365 Group

Because there is no automatic way to delete Office 365 Groups, you can manually delete them through the Admin Center or the Collaboration Manager. You have to delete Office 365 Groups separately in the Admin Center, while you can delete multiple Office 365 Groups simultaneously through the Collaboration Manager.

SharePoint at the fashion capital – Solutions2Share at SPS Milan on October 6th

Capital of fashion – and on October the 6th capital of SharePoint! Solutions2Share attends SharePoint Saturday Milan at the Enterprise Hotel.

SharePoint Saturday Milan is a unique not for profit (free to attend) community-driven event dedicated to showcasing all that is great about SharePoint, Office 365 and the Microsoft Data Platform. It aims to provide expert training geared towards administrators, end users, architects, developers, Business users, Business Managers and other types of professionals that work with Microsoft SharePoint Technologies.
To discover and learn more how Microsoft Azure, Office 365 and SharePoint can help your business, join us in Milan on 6 October 2018 at the Enterprise Hotel in Corso Sempione 91, 20149 Milano, Italy.
SharePoint Saturday events are free one-day events held in different cities around the world, featuring sessions from influential and respected SharePoint professionals.

Register now for this free event, featuring top-speakers and MVPs!

Look for our booth and learn about our brilliant SharePoint and Office 365 solutions.

Curious about free provisioning? Don’t miss the lunch and sign up now for the Collaboration Manager 365 Community Edition!

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Collaboration Manager OnPremises Update

We are happy to announce an update for our popular site provisioning tool Collaboration Manager OnPremises for SharePoint 2010 and 2013. Enjoy new features and learn about current fixes!

Solutions2Share is proud to announce a new update for the Collaboration Manager OnPremises. We made a couple of fixes and upgraded the Collaboration Manager with additional features.

Here you can find an overview of changes made with the update on 03.09.18:



  • Logo WebPart was added to show the logo in the workspace from the Logo Field of the Workspace-Listitem


Fixed Bugs:

  • User Access Field: Users were removed suddenly when removing users from the AllUsers Property in the SiteCollection
  • Group Permission Field only updates one time for every item not for every Field
  • App Installation for SharrePoint Hosted Add-Ins fixed (SPFx Apps are not supported at the moment, because there currently is no API to install such apps)
  • Tenancy funtionality implemented
  • Fixed some spell errors in the ribbon
  • Color Palette will now be synchronized correctly
  • Searchbox Property in WebParts will now be set correctly
  • Task status will now be set correctly to completed when task is closed via the list view check box


If you have any questions regarding the update or our products, don’t hesitate to contact us: