SharePoint with Collaboration Manager: Case Studies

You always wanted to know what is possible with Microsoft SharePoint and Collaboration Manager? Take a look at our case studies now and see for yourself!


Case Study Krones AG:

Case Study Krones AG [german]

Case Study Krones AG [english]


New Version Release of Collaboration Manager 365: Provision the Notebook Feature and more

On January 18, 2019 we release an update for our provisioning solution Collaboration Manager 365
The release includes two new features and 10 bug fixes.



  • Workspaces with checked-out pages can be synchronized so that CM365 provisions the pages correctly
  • Templates with incorrect “ManageSync Ribbon Button” have to be saved again
  • The service account should require the permission level “SharePoint Administrator”. Since the Teams API is still in BETA, we cannot rule out that a service account with the permission level “Global Administrator” is needed after all.


  • New icons for ribbon buttons
  • [Classic Sites] Provisioning of the feature “Notebook”


  • Improvements to the implementation of log via Azure Log Analytics
  • CM365 ribbon buttons cannot be opened
  • [Classic Sites] aspx pages are provisioned as “checked out”
  • [Classic Sites] The ManageSync ribbon button on template level does not work
  • [Classic Sites] Taxonomy fields contain no values after provisioning
  • [SharePoint Modern Layout] Sync Workspace and Save Template buttons do not redirect to SharePoint
  • [Modern Sites] Provisioned permission groups are not visible under “_layouts/15/user.aspx”
  • [Modern Sites] The setting “Private” is not taken into account
  • [Communication Sites] The creator of a Communication Site template does not have access to the page
  • [Microsoft Teams] The provisioning of teams only works if the service account has the “Global Administrator” permission level.


Visit our Knowledge Base to learn more about Collaboration Manager 365.

If you have any questions regarding the update or our products, don’t hesitate to contact us:

Collaboration Manager 365 Update: Provision Communication Sites and many more

We are happy to announce an update for our popular site provisioning tool Collaboration Manager 365
Enjoy our new features and learn about current fixes!


Solutions2Share is proud to announce a new update for the Collaboration Manager 365. We made a couple of fixes and upgraded the Collaboration Manager 365 with additional features.

Here you can find an overview of changes made with the update on 08.10.2018:



  • General improvements to the provisioning engine related to „throttling“ and „logging“
  • [Modern Sites] Break role inheritance will be provisioned
  • [Modern Sites] Authorization levels will be provisioned
  • [Modern Sites, Communication Sites] The status field is now assigned to „O365 Group“ and „Communication Site“
  • [Modern Sites, Teams] Improvements in creation of Teams am modern Sites
  • [General] Authorization on Workspace-ListItem-level won’t be reset



  • Implementation of log via Azure Log Analytics
  • [Modern Sites] Owners are additionally created as members



  • CM365 must be reinstalled to assign the status field to the content types “O365 Group” and “Communication Site”
  • Modern sites must be allowed for the CM365 via “Allow modern sites”


Visit our Knowledge Base to learn more about Collaboration Manager 365.

If you have any questions regarding the update or our products, don’t hesitate to contact us:

Office 365 Groups

What are Office 365 Groups?

Office 365 Groups are groups of both internal and external colleagues as well as a collection of resources that differ based on your requirements. The basis of an Office 365 Group is a SharePoint Site Collection. Office 365 Groups connect regular SharePoint groups with collaboration tools like Planner or OneNote. You can create Office 365 Groups with Outlook, Planner, Yammer, Teams, Stream, SharePoint, Admin Center and our Collaboration Manager 365. In the following we will take a look at how Office 365 Groups are created with Outlook, Teams, Admin Center, SharePoint and the Collaboration Manager.

Create Office 365 Groups with Outlook

If your conversations happen primarily per email, Outlook should be preferred to create Office 365 Groups. Outlook provides a mailbox for the Group where emails are shown with all the responses. Your Office 365 Group also includes a SharePoint Document library integrated into Outlook, a shared calendar and OneNote as well as a complete SharePoint Site Collection.

Create Office 365 Groups with Teams

You should create Office 365 Groups with Teams if your conversations happen primarily per live chat and online meetings. Teams provides live chatrooms where you can create channels to split conversations on specific topics. Meetings support both audio and video with the chat being saved. Chatbots are also a possible addition.

Create Office 365 Groups with the Admin Center

You can create an Office 365 Group through the Admin Center and add other tools later.

Create Office 365 Groups with SharePoint

If you are already using SharePoint, you can create an Office 365 Group through SharePoint and add other tools, like Planner, later.

Create Office 365 Groups with Collaboration Manager

Creating Office 365 Groups is also possible using our Collaboration Manager App for SharePoint. You can simply create an Office 365 Group by choosing O365 Group as a Content Type and filling in the form. You even have the option of migrating it directly to Microsoft Teams.

Tools included in Office 365 Groups

Office 365 Groups mostly include the same tools, Office 365 Groups created by Yammer are currently an exception. Outlook mailbox and calendar for managing meetings and events, a fully functional SharePoint Site Collection, Teams Chat if the Office 365 Group is private and has less than 600 users, Planner for managing tasks, OneNote for keeping notes and if the Office 365 Group is created by Outlook or Teams an integrated Document Library. An Office 365 Group created with Yammer doesn’t include Teams Chat, an integrated Document library or Outlook.

Office 365 Group Visibility

When creating an Office 365 Group there are a few things to keep in mind. For example, there are two different visibility options available: public and private. In public Office 365 Groups everyone in your company has access to the content and any colleague can join. If the visibility is set to private, only the members of the Office 365 Group can see the content and only the owner can invite other members.

The default visibility is based on the tool used to create the Office 365 Group but can be set while creating. Outlook apps, Planner and Yammer create public Office 365 Groups, while Outlook on the web, SharePoint, Stream and Teams create private Office 365 Groups.

Default Permission Groups

There are three different default permission groups. Owners are like moderators. They can add and remove members, delete Chats and change Office 365 Group settings like description and name. Members can see all the content and can invite Guests but can’t change settings. Guests are external colleagues and have the same permissions as Members. You can of course add your own permission group and configure the permissions for each one.

Provision Office 365 Groups

There are two ways of provisioning Office 365 Groups. Office 365 Groups are “open” per default. Therefore, all members can create new Office 365 Groups. The other option is “controlled” which means that only a security group can create new Office 365 Groups. Controlled provisioning is especially helpful to keep an overview of the created Office 365 Groups.

Manage Office 365 Groups

To manage Groups, you can use the Microsoft 365 Admin Center, Microsoft Azure, Collaboration Manager or PowerShell. In the Admin Center you can change the general settings of the Office 365 Group like name and description and add members and owners to an existing Office 365 Group.

Deleting an Office 365 Group

Because there is no automatic way to delete Office 365 Groups, you can manually delete them through the Admin Center or the Collaboration Manager. You have to delete Office 365 Groups separately in the Admin Center, while you can delete multiple Office 365 Groups simultaneously through the Collaboration Manager.

Collaboration Manager supports the creation of Teams!

Provisioning of Teams is now possible – Solutions2Share is proud to announce that Collaboration Manager 365 is now able to create Microsoft Teams!


Create Teams in SharePoint and automatically migrate all user access rights with our Collaboration Manager 365.

Use the ContentType ‘O365 Group’ from the WorkspaceList to migrate the group to a team.

Reinstallation of CM365 is required to use this new feature.

If you have any questions regarding the update or our products, don’t hesitate to contact us:

Curious about free provisioning? Don’t miss the lunch and sign up now for the Collaboration Manager 365 Community Edition!

We are on social media! Visit us on Facebook, InstagramTwitterLinkedIn or check out our YouTube channel.

SharePoint 2019 public preview: Take part in our free beta program for Collaboration Manager and SP 2019

SharePoint Server 2019 public preview is now available – and Solutions2Share already offers a free beta version of our Collaboration Manager! Enjoy all Collaboration Manager features on new SharePoint 2019, including the new capability of provisioning modern sites!


At the SharePoint Conference 2018, Microsoft broadly announces their vision, strategy, timeline, and investment areas for SharePoint Server 2019.

Finally, on 24 June, we were excited about the availability of SharePoint Server 2019 Preview. Through the continuous development of SharePoint2Share Collaboration Manager and many years of SharePoint experience, we are faster than ever.

Enjoy all the usual Collaboration Manager features including:

  • Provisioning of SharePoint classic and modern sites without a single line of code
  • Create custom templates for SharePoint sites with just a click
  • Sync your changes in the template to all existing sites without manual configuration
  • Custom request process, group & user management and governance rules
  • Commission sites with just a few mouse clicks

Take part in our Collaboration Manager beta program for SharePoint 2019 public preview.

Completely free and non-binding. No need to cancel, no hidden costs!


Manage your SharePoint classic and modern sites easily – with Collaboration Manager on SharePoint 2019.

Save your changes without leaving your SharePoint modern template.

Copy  100%  of the template, including workflows, permissions, third party tools and many more!

Register now for our Collaboration Manager  beta program  for SharePoint 2019 public preview.

Collaboration Manager 365 Update – Enjoy new features!

We are happy to announce an update for our popular site provisioning tool Collaboration Manager 365.
Enjoy our new features and learn about current fixes!


Solutions2Share is proud to announce a new update for the Collaboration Manager 365. Our popular site provisioning tool was updated on 19.06.18.

Besides the update of our companies logo, we made a couple of fixes and upgraded the Collaboration Manager 365 with additional features.


We deliver you an overview of changes made with the update on 19.06.18:



  • Teams: Provisioning of Teams is now possible! Use the ContentType ‘O365 Group’ from the WorkspaceList. Reinstallation of CM365 is required to use this new feature
  • Remove deleted sites from the SP recycle bin! We added a hidden site to CM 365 to remove deleted sites. Visit our Knowledge Base to learn more
  • Unlicensed users are now able to create and own Classic Sites, Groups and Teams!



  • Classic Sites: Standard permission groups form the template have been copied to Workspace. After provisioning, permission groups were available both from the template and Workspace
  • Classic Sites: WorkspaceList deleted all permissions of the type ‘SecurityGroup’
  • Workspace permission page displays CM-fields Owners and Members. These fields may only be used for the provisioning of groups and teams
  • General improvements of the provisioning engine


In order to maintain our product, regular updates are made. In this time, some of our features may not be available. Our support team informs you in time about the next maintenance window.

If you have any questions regarding the update or our products, don’t hesitate to contact us:

Provisioning sites using SharePoint Site Design and Site Script

Microsoft just rolled out their newest capability for creating SharePoint sites based on templates in Office 365. Use Site Designs and Site Scripts to automate provisioning new or existing modern SharePoint sites using your own custom configurations.

Prospectively, we are planning to connect Collaboration Manager 365 templates with Site Design. The user will be capable of creating Share Point sites directly through SharePoint UI, based on Collaboration Manager 365 templates.

Our developer Jarbas Horst shows you on his blog, how Site Design and Site Script works!

Provisioning sites using SharePoint Site Design and Site Script!

Don’t forget about European Collaboration Summit, the biggest and most important SharePoint event in May 2018! Over a thousand attendees and the world’s most influential experts will gather in Mainz to discuss new developments in the Microsoft landscape and join a series of workshops and presentations. Solutions2Share will be right on spot!

We are on social media! Visit us on FacebookTwitterLinkedIn or check out our YouTube channel.

New Collaboration Manager version released for SharePoint Online – May 2017

We are happy to announce a new Version of the Collaboration Manager for Office 365 or more specifically for SharePoint Online. The new version has been released today (12.05.2017), please contact support if you experience any issues with it.

What is new?

  • Support of BindTuning themes.

What was fixed?

  • Bug in the provisioning of SharePoint Designer 2013.
  • Process of generating sub site URL’s.

Thanks for your patience while we did the release. We want you to have the best possible online experience and sometimes that means we need to perform maintenance activities. Our priority is always the health of your solution.

Collaboration Manager 365 supports BindTuning themes

The Collaboration Manager 365 (CM365) supports now the provisioning of BindTuning themes. You can easily activate and configure your BindTuning theme in our SharePoint template. Finally, you just have to save the template. Now your template includes the BindTuning theme and you can create workspaces from it!

Let me show you how to do that:

1. Activate the BindTuning theme in the Solution Gallery of your CM365 template.

Activate BindTuning theme

2. Configure the settings for the BindTuning theme.

Navigate to the BindTuning settings page and configure your BindTuning theme.

Navigate to BindTuning settings page.

In this example, I configured tokens that will be added to the page footer.

Configured BindTuning tokens

3. Save the template.

Navigate to the Template list and save the template.

Save the Collaboration Manager template

4. Create workspaces based on your CM365 template.

Go to the Workspaces list and create a new list item based on your template which contains the BindTuning theme.

Create workspace based on BindTuning theme

As you can see, the Collaboration Manager 365 has imported your BindTuning theme with all settings.

Provisioned workspace with BindTuning theme