New Version Release of Collaboration Manager 365: Full Provisioning Engine for Teams and more!

On April 29, 2019 we released an update for our provisioning solution Collaboration Manager 365. 

Here you can find an overview of the new features and bug fixes.

Features:

  1. New provisioning engine for Microsoft Teams. It supports creating, saving, deleting and uploading Teams Templates as well as creating, deleting and synchronizing Teams Workspaces. We also provision the built-in tabs of templates (e.g. pre-configured Planner, Stream, Forms, OneNote). See limitations; this functionality will be published as a BETA feature

  2. Templates of type “Modern Site without Group, Group, Microsoft Teams and Communication Site” now show a banner which indicates that the site collection is a template. This feature requires the Collaboration Manager 365 to be reinstalled and existing templates to be saved again

  3. Improvement to the capability of installing apps from the App Catalog. SharePoint Framework Webparts and SharePoint Hosted Apps from the App Catalog will be installed faster than with the old logic for app installation. Other app types such as Provider Hosted or apps from the SharePoint store won’t be affected by this update. This feature only applies for templates of type “Modern Sites without Group, Group, Microsoft Team and Communication Site” 

  4. New Template Description column in the Templates list. Column will be filled in during template creation. Existing Templates must be updated manually 

  5. New Team Url column in the Templates list. Templates of type “Microsoft Team” will fill in this column when Teams are successfully created. Existing Templates must be updated manually 

  6. New Template Type column in the Templates list. All Template types will fill in this column during template creation. Existing Templates must be updated manually 

  7. New Team Url column in the Workspaces list. Workspaces of type “Microsoft Team” or “Group” will have this column filled in when a new Team is created or a Group is converted into a Team. Existing Workspaces must be updated manually 

  8. Supporting provisioning of Listitems for Templates of type “Microsoft Team, Group, Modern Site without Group and Communication Site”. This functionality will be released as a BETA feature. See limitations

  9. Supporting provisioning of Folders for Templates of type “Microsoft Team, Group, Modern Site without Group and Communication Site”. This functionality will be released as a BETA feature. See limitations 

  10. Supporting provisioning of Documents for Templates of type “Microsoft Team, Group, Modern Site without Group and Communication Site”. This functionality will be released as a BETA feature. See limitations

  11. Supporting Collaboration Manager 365 installation in Modern Sites (Group), Communication Sites and Modern Sites without Group 

  12. Supporting Top links provisioning for Templates of type “Microsoft Team, Group, Modern Site without Group and Communication Site”

Bug Fixes:

  1. Renaming applied to Microsoft Graph consent button. Button name changed from “Allow modern sites” to “Grant Graph permissions” 

  2. Renaming applied to Private field description in the Workspaces list. Description changed from “You cannot change the privacy setting after the group is created.” to “You can change the privacy setting after the group is created.” 

  3. Collaboration Manager 365 Log page now shows the content correctly 

  4. Members and Owners can now be added to Team during Workspace creation 

  5. SPFx web parts can now be provisioned in modern pages. Consider synchronizing affected workspaces in order to solve the problem 

  6. Workspace creation for Teams template does no longer end up with error when Titel does not equal Mailnickname 

  7. Navigation entry for Notebook now refers to the correct Group workspace notebook (instead of the template’s notebook). Consider synchronizing affected workspaces in order to solve the problem 

  8. SharePoint permission groups are now longer in usage in workspaces of type classic site when they have been deleted in template. Fix only applies to new workspaces 

  9. Collaboration Manager 365 installation no longer breaks with Access Denied error

There are some known issues as well as limitations. You can find more details on those here:

 

Visit our Knowledge Base to learn more about Collaboration Manager 365.

If you have any questions regarding the update or our products, don’t hesitate to contact us: support@solutions2share.net

Office 365 Groups

What are Office 365 Groups?

Office 365 Groups are groups of both internal and external colleagues as well as a collection of resources that differ based on your requirements. The basis of an Office 365 Group is a SharePoint Site Collection. Office 365 Groups connect regular SharePoint groups with collaboration tools like Planner or OneNote. You can create Office 365 Groups with Outlook, Planner, Yammer, Teams, Stream, SharePoint, Admin Center and our Collaboration Manager 365. In the following we will take a look at how Office 365 Groups are created with Outlook, Teams, Admin Center, SharePoint and the Collaboration Manager.

Create Office 365 Groups with Outlook

If your conversations happen primarily per email, Outlook should be preferred to create Office 365 Groups. Outlook provides a mailbox for the Group where emails are shown with all the responses. Your Office 365 Group also includes a SharePoint Document library integrated into Outlook, a shared calendar and OneNote as well as a complete SharePoint Site Collection.

Create Office 365 Groups with Teams

You should create Office 365 Groups with Teams if your conversations happen primarily per live chat and online meetings. Teams provides live chatrooms where you can create channels to split conversations on specific topics. Meetings support both audio and video with the chat being saved. Chatbots are also a possible addition.

Create Office 365 Groups with the Admin Center

You can create an Office 365 Group through the Admin Center and add other tools later.

Create Office 365 Groups with SharePoint

If you are already using SharePoint, you can create an Office 365 Group through SharePoint and add other tools, like Planner, later.

Create Office 365 Groups with Collaboration Manager

Creating Office 365 Groups is also possible using our Collaboration Manager App for SharePoint. You can simply create an Office 365 Group by choosing O365 Group as a Content Type and filling in the form. You even have the option of migrating it directly to Microsoft Teams.

Tools included in Office 365 Groups

Office 365 Groups mostly include the same tools, Office 365 Groups created by Yammer are currently an exception. Outlook mailbox and calendar for managing meetings and events, a fully functional SharePoint Site Collection, Teams Chat if the Office 365 Group is private and has less than 600 users, Planner for managing tasks, OneNote for keeping notes and if the Office 365 Group is created by Outlook or Teams an integrated Document Library. An Office 365 Group created with Yammer doesn’t include Teams Chat, an integrated Document library or Outlook.

Office 365 Group Visibility

When creating an Office 365 Group there are a few things to keep in mind. For example, there are two different visibility options available: public and private. In public Office 365 Groups everyone in your company has access to the content and any colleague can join. If the visibility is set to private, only the members of the Office 365 Group can see the content and only the owner can invite other members.

The default visibility is based on the tool used to create the Office 365 Group but can be set while creating. Outlook apps, Planner and Yammer create public Office 365 Groups, while Outlook on the web, SharePoint, Stream and Teams create private Office 365 Groups.

Default Permission Groups

There are three different default permission groups. Owners are like moderators. They can add and remove members, delete Chats and change Office 365 Group settings like description and name. Members can see all the content and can invite Guests but can’t change settings. Guests are external colleagues and have the same permissions as Members. You can of course add your own permission group and configure the permissions for each one.

Provision Office 365 Groups

There are two ways of provisioning Office 365 Groups. Office 365 Groups are “open” per default. Therefore, all members can create new Office 365 Groups. The other option is “controlled” which means that only a security group can create new Office 365 Groups. Controlled provisioning is especially helpful to keep an overview of the created Office 365 Groups.

Manage Office 365 Groups

To manage Groups, you can use the Microsoft 365 Admin Center, Microsoft Azure, Collaboration Manager or PowerShell. In the Admin Center you can change the general settings of the Office 365 Group like name and description and add members and owners to an existing Office 365 Group.

Deleting an Office 365 Group

Because there is no automatic way to delete Office 365 Groups, you can manually delete them through the Admin Center or the Collaboration Manager. You have to delete Office 365 Groups separately in the Admin Center, while you can delete multiple Office 365 Groups simultaneously through the Collaboration Manager.

Collaboration Manager 365 Update – Enjoy new features!

We are happy to announce an update for our popular site provisioning tool Collaboration Manager 365.
Enjoy our new features and learn about current fixes!

 

Solutions2Share is proud to announce a new update for the Collaboration Manager 365. Our popular site provisioning tool was updated on 19.06.18.

Besides the update of our companies logo, we made a couple of fixes and upgraded the Collaboration Manager 365 with additional features.

 

We deliver you an overview of changes made with the update on 19.06.18:

 

Features:

  • Teams: Provisioning of Teams is now possible! Use the ContentType ‘O365 Group’ from the WorkspaceList. Reinstallation of CM365 is required to use this new feature
  • Remove deleted sites from the SP recycle bin! We added a hidden site to CM 365 to remove deleted sites. Visit our Knowledge Base to learn more
  • Unlicensed users are now able to create and own Classic Sites, Groups and Teams!

 

Fixes:

  • Classic Sites: Standard permission groups form the template have been copied to Workspace. After provisioning, permission groups were available both from the template and Workspace
  • Classic Sites: WorkspaceList deleted all permissions of the type ‘SecurityGroup’
  • Workspace permission page displays CM-fields Owners and Members. These fields may only be used for the provisioning of groups and teams
  • General improvements of the provisioning engine

 

In order to maintain our product, regular updates are made. In this time, some of our features may not be available. Our support team informs you in time about the next maintenance window.

If you have any questions regarding the update or our products, don’t hesitate to contact us: support@solutions2share.net

New Collaboration Manager version released for SharePoint Online – May 2017

We are happy to announce a new Version of the Collaboration Manager for Office 365 or more specifically for SharePoint Online. The new version has been released today (12.05.2017), please contact support if you experience any issues with it.

What is new?

  • Support of BindTuning themes.

What was fixed?

  • Bug in the provisioning of SharePoint Designer 2013.
  • Process of generating sub site URL’s.

Thanks for your patience while we did the release. We want you to have the best possible online experience and sometimes that means we need to perform maintenance activities. Our priority is always the health of your solution.

Collaboration Manager 365 supports BindTuning themes

The Collaboration Manager 365 (CM365) supports now the provisioning of BindTuning themes. You can easily activate and configure your BindTuning theme in our SharePoint template. Finally, you just have to save the template. Now your template includes the BindTuning theme and you can create workspaces from it!

Let me show you how to do that:

1. Activate the BindTuning theme in the Solution Gallery of your CM365 template.

Activate BindTuning theme

2. Configure the settings for the BindTuning theme.

Navigate to the BindTuning settings page and configure your BindTuning theme.

Navigate to BindTuning settings page.

In this example, I configured tokens that will be added to the page footer.

Configured BindTuning tokens

3. Save the template.

Navigate to the Template list and save the template.

Save the Collaboration Manager template

4. Create workspaces based on your CM365 template.

Go to the Workspaces list and create a new list item based on your template which contains the BindTuning theme.

Create workspace based on BindTuning theme

As you can see, the Collaboration Manager 365 has imported your BindTuning theme with all settings.

Provisioned workspace with BindTuning theme

Zusammenfassung ESPC16

Hier eine Zusammenfassung der zweigrößten SharePoint und Office 365 Messe weltweit – kurz ESPC16. Auf Twitter kann man hierzu recht viel unter dem Hashtag #ESPC16 finden.
Dieses Jahr war die Konferenz in Wien, Österreich im Austria Center. Rund 1.200 Teilnehmer aus aller Welt haben an der mehrtägigen Veranstaltung teilgenommen, darunter viele hochkarätige Personen von Microsoft und Microsoft Partnern. Pre-Konferenz mit ganztägigen Vorträgen am 14.11, normale Konferenztage vom 15. – 17.11.… read more

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